General Application Requirements

The Senate of the IBCSOMS reserves the right to alter or make exceptions to the application requirements and procedures based on special circumstances. These circumstances may include, but are not limited to, matriculation into an accepted fellowship program or continued involvement in additional medical/dental residency/fellowship training at the time of application to the IBCSOMS certification process. Under some circumstances candidates will be permitted to begin or continue in the certification process but will not be deemed complete until all requirements set forth are met. Any exception is determined by the Senate.

Acceptable Ethical and Moral Standing in the Profession
A.
Applicants brought under question regarding the above will be reviewed by the Credentials Committee.
B.
If information is received concerning a candidate for IBCSOMS certification that is adverse and/or reveals a possible breach of ethical standards, information will be evaluated by the Chair of the Credentials Committee. If an investigation is warranted, the Chair of the Credentials Committee will notify the President and obtain approval to conduct an investigation. An investigation may consist of contact with the individual or group providing the adverse comments, the candidate in question, licensing agencies, professional societies, Fellows, and others. All investigative efforts will be conducted in confidence. If the adverse report is substantiated, the Chair of Credentials Committee will notify the President who may further investigate by contacting the candidate and/or the person(s) providing the adverse report or by other means. If the adverse report is not affirmed by the President, the matter will be dropped.

-If the adverse report is substantiated and valid, the President will then contact the Senate for presentation, review and comment. Potential action by the Senate may include refusal of the application or other sanctions that may include suspension of the application. The candidate will then be apprised of the Senate’s action in writing. If the application is suspended and the candidate is permitted to reapply, the application process may be reinitiated.

-The review process will be conducted in a timely and expeditious fashion.

Educational Requirements
A.
Applicants for certification by the IBCSOMS must have graduated from training programs recognized by the Credentials Committee of the IBCSOMS.
B.
Applicants for certification by the IBCSOMS must have completed a minimum three (3) years of advanced education in an oral and maxillofacial surgery programs as noted above.
Licensure Requirement

Evidence of a current license from the appropriate authority enabling the individual to practice independently the specialty of oral and maxillofacial surgery in the location of the individual’s practice. Licensure questions will be addressed by the IBCSOMS Credentials Committee.

Application Process

All candidates wishing to participate in the certification process administered by the International Board for the Certification of Specialists in Oral and Maxillofacial Surgery (IBCSOMS) must submit to a credentialing process. While it may be necessary to modify the process over time, candidates will be required to meet the Credentialing/Screening Process that is current at the time of application.

Overview

Prior to beginning the application process, applicants must undergo an initial assessment of credentials to ensure that they are qualified to undergo certification by the IBCSOMS. These credentials include qualifications in dentistry, medicine or both and designation from an approved authority that a candidate has completed the requisite training to be considered a specialist in oral and maxillofacial surgery in the region where they practice. This authority would include documentation from their training faculty and a description of the training program. Independent verification of documents and qualifications may be required. A non-refundable application fee of US$50 must accompany the initial assessment

Upon successful completion of the initial review, applicants will be invited to complete a more detailed application form through the IBCSOMS website. A record of surgical cases and evidence of licensure will be required along with a non-refundable examination fee that will be determined by the IBCSOMS.

Applications which have been approved by the IBCSOMS Credentials Committee will remain active for two (2) consecutive years following initial approval. After that period the application becomes void and the candidate must repeat the entire application process.

Standards

Educational Requirements
  1. Applicants for certification by the IBCSOMS must have graduated from training programs recognized by the Credentials Committee of the IBCSOMS.
  2. Applicants for certification by the IBCSOMS must have completed a minimum of three (3) years of advanced educational oral and maxillofacial surgery programs as noted above.
  3. When listing academic credentials all degrees must be included even if they are not directly associated with oral and maxillofacial surgery training.
Licensure Requirement

Candidates must show evidence of a current license from the appropriate authority enabling the individual to practice independently the specialty of oral and maxillofacial surgery in the location of the individual’s practice. Licensure questions will be addressed by the IBCSOMS Credentials Committee.

Application Steps

Detailed steps of the Application Process follow. As the applicant/candidate begins the application process it is important that he/she familiarize themselves with the various steps and documentation required to satisfactorily complete the process.

A. The Initial Assessment
  1. Completion of a Demographic form that will be accessed from the IBCSOMS website. The information necessary includes:
    1. Surname (Family name)
    2. First name (Personal name)
    3. Additional names
    4. Date of Birth (DD/MM/YYYY)
    5. Postal Address
    6. Country of practice
    7. Applicant picture
  2. Basic Qualifications (must be certified copies)
    1. Current registration certificate or annual practicing certificate if they are issued
    2. Change of name instruments if the name on the certificates does not match the applicant
    3. One (1) passport sized and quality photograph. Each photograph must be endorsed in handwriting on the back and certified that this is a true likeness of the applicant. Photographs that do not show the full face or are not of passport standard will be rejected.
    4. Oral and maxillofacial surgery training program information must be submitted. OMS training programs must be approved by the IBCSOMS Senate before a candidate can sit for the certification examinations. A list of approved programs can be found from this link. If an applicant/candidate finds his/her program has not been approved send the following information to cheryl.mounts@ibcsoms.org
    5. Name of OMS training program
    6. Address of the training program.
    7. Name of the training program director
    8. Email address of the training program director
    9. If the program is approved it will be added to the list so the applicant/candidate can continue with the application process.
    10. The Initial Assessment fee which is established by the IBCSOMS Senate.
  3. OMS Program documentation required
    1. Certification from the OMS Program Director of completion of formal training
    2. Certification from supervisors attesting to full time training completed if there was not a program director
    3. Contact details of all supervisors of training including email addresses. All supervisors will be contacted so that the IBCSOMS can verify a minimum of three (3) years full OMS time training
    4. Completion of IBCSOMS surgical logbook/record of operative experience for at least the three (3) years of formal training. For each time period the surgical supervisor must verify the list of procedures performed and the role of the trainee in the performance of this procedure
B. Completion of the Application Process
  1. After successful completion of the Initial Assessment, candidates will be able to complete the application process through the IBCSOMS website
  2. Surgical Log Book (a copy of the surgical log can be found by clicking on this link)
All candidates must complete a surgical logbook/record of operative experience of surgical activities to demonstrate their clinical experience during training. The logbook/record of operative experience is located on the IBCSOMS website. The logbook/record of operative experience includes the patient’s:

  1. medical record number
  2. gender
  3. the candidates Supervisor of Training/Trainer/Consultant/Attending
  4. operation name. Conventional procedural names such as those described in the Current Procedural Terminology (CPT) book from the American Medical Association or equivalent references should be used to list an operation. If a procedural name is unknown, standard descriptive terms of what was done can be used
  5. Unlisted Procedure

At a minimum the surgical log must include 250 cases selected in the various categories of OMS and signed by the CEOs of the hospitals in which the candidate has done this surgery. These cases must be performed by the candidate as the primary surgeon or verified as first assistant.

Oral and Maxillofacial Surgery requires competency and experience in all aspects of the core curriculum, those candidates whose logbooks do not document the requisite number of cases in the specified categories will not qualify for certification by the IBCSOMS.

The Examination fee which is established by the IBCSOMS Senate.


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